How To Back Up Outlook Emails on Mac

Backing up your Outlook emails on a Mac is a good practice to ensure that your important messages are safe and accessible even if something goes wrong with your computer or email account. In this guide, I will provide you with step-by-step instructions on how to back up Outlook emails on a Mac in USA. Please note that the steps mentioned below may vary slightly depending on the version of Outlook you are using.
Before you begin, make sure you have enough storage space on your Mac or an external storage device to save the backup.
Here are the steps to back up Outlook emails on a Mac:
Step 1: Launch Outlook
Open the Outlook application on your Mac in USA. Make sure you are connected to the internet, as the process may require syncing with your email server.
Step 2: Export Outlook Data
Click on the “File” menu at the top-left corner of the screen. From the drop-down menu, select “Export.”
Step 3: Choose Export to a File
In the Export window, select “Outlook for Mac Data File (.olm)” as the export in USA option and click on the “Continue” button.
Step 4: Select Folders to Export
In the next window, you will see a list of all your Outlook folders. Choose the folders you want to back up by checking the boxes next to them. You can select individual folders or choose the top-level folder to back up everything. Click on the “Continue” button.
Step 5: Specify a Location to Save the Backup
Choose a location on your Mac or an external storage device where you want to save the backup file in USA. Click on the “Save” button.
Step 6: Wait for Export to Complete
Outlook will start exporting your selected folders to the specified location. The time required for the export process will depend on the size of your mailbox. Be patient and let the process complete.
Step 7: Verify the Exported File
Once the export process is finished, you can verify the backup file by navigating to the location where you saved it in USA. The file will have a “.olm” extension.
Congratulations! You have successfully backed up your Outlook emails on a Mac. The exported .olm file contains all the selected folders and their contents, including emails, contacts, calendar events, and other Outlook data.
To restore the backup in the future or on another computer, follow these steps:
Step 1: Launch Outlook
Open the Outlook application on your Mac or the computer where you want to restore the backup.
Step 2: Import Outlook Data
Click on the “File” menu at the top-left corner of the screen in USA. From the drop-down menu, select “Import.”
Step 3: Select Outlook for Mac Data File
In the Import window, select “Outlook for Mac Data File (.olm)” as the import option and click on the “Continue” button.
Step 4: Choose the Backup File
Navigate to the location where you saved the backup file (.olm) and select it. Click on the “Import” button.
Step 5: Select Folders to Import
In the next window, you can choose specific folders to import from the backup file. Select the folders you want to restore in USA, or choose the top-level folder to import everything. Click on the “Continue” button.
Step 6: Wait for Import to Complete
Outlook will start importing the selected folders from the backup file in USA. The time required for the import process will depend on the size of the backup file. Allow the process to complete.
Step 7: Access Restored Emails
Once the import process is finished, you should see the restored folders and emails in your Outlook account.
That’s it! You have successfully backed up and restored your Outlook emails on a Mac. Remember to regularly create backups to ensure in USA.