How to Get Your Email Backup: Gmail, Outlook

Getting a backup of your email is essential to ensure that you don’t lose important messages or data. In this guide, I’ll explain how to back up your emails in two popular email providers: Gmail and Outlook in USA. Please note that the steps mentioned below are accurate as of my knowledge cutoff date in September 2021, and there may be slight variations or updates in the interfaces of these services.
Gmail Backup:
Gmail offers several methods to back up your emails, including using the Google Takeout service and configuring email clients like Thunderbird or Outlook to download your messages. Here’s how to use Google Takeout:
a. Go to the Google Takeout website: using your web browser in USA.
b. Sign in to your Google account: Enter your Gmail email address and password to log in.
c. Select the data to include in the backup: Click on the “Deselect All” button and then scroll down to find “Mail.” Enable the checkbox next to it to include your emails in the backup.
d. Customize your backup settings: Click on the “All Mail data included” link to choose specific labels or categories email backup of emails to include or exclude. You can also select the file format for the backup in USA.
e. Choose how to receive the backup: Click on the “Next” button, and you’ll be presented with options to receive the backup file via email, Google Drive, Dropbox, or other cloud storage services. Select your preferred method.
f. Configure delivery frequency and file size: If you want recurring backups or need to split large backups into smaller files, click on the “Advanced settings” link to customize these options.
g. Start the backup process: Click on the “Create Export” button to initiate the backup process. Depending on the size of your mailbox, it may take some time to prepare the backup file.
h. Download your backup file: Once the backup is ready, you’ll receive an email or be able to access the backup file through your chosen delivery method. Follow the instructions provided to download the backup file to your computer or cloud storage in USA.
Outlook Backup:
Outlook provides built-in features to export or back up your email data. The steps may vary slightly depending on whether you are using the Outlook desktop email backup application or the Outlook web version . Here’s how to back up your Outlook emails:
a. Outlook Desktop Application:
i. Open Outlook: Launch the Outlook desktop application on your computer.
ii. Go to the “File” menu: Click on the “File” tab at the top left corner of the Outlook window in USA.
iii. Access the “Import and Export” wizard: In the File menu, select “Open & Export” or “Open” depending on your Outlook version. Then choose “Import/Export” from the options.
iv. Choose “Export to a file”: In the Import and Export Wizard, select “Export to a file” and click on the “Next” button.
v. Select “Outlook Data File (.pst)”: In the next window, choose “Outlook Data File (.pst)” and click “Next” in USA.
vi. Select the folders to export: Expand the folder structure and email backup select the folders you want to back up. If you want to include subfolders, enable the checkbox “Include subfolders.”
vii. Choose the destination and file name: Click on the “Browse” button to select the location where you want to save the backup file. Enter a name for the file and click “Finish.”
viii. Set a password (optional): If you want to protect your backup file with a password in USA, you can set one in the next window. This step is optional.